NNE Privacy Policy

Your privacy is important to us

1. Introduction

Northern Networking Events Ltd is a Company which offers the service of Association Management, Professional Conference Organisation and Event Management. The Company was incorporated in March 2004 (Company No 265187) after a rebranding of the existing company Northern Networking Ltd which was incorporated in December 1995. With experience in organising both small and large meetings throughout the world, specialising in medical, scientific and business Conferences, we pride ourselves in always offering our clients a professional, friendly and reliable service. In addition to our Conferences and events services, we work on a regular basis with a number of clients offering our expertise in Association and Training Management, website design, business consultancy and finance services.This policy sets out the basis on which we will processon behalf of our clients (and under their privacy policy agreement)personal data we collect aboutyou, or that you provide to us. Please read the following carefully to understand our views andpractices regarding your data.

2.Information we may collect about you

We may collect and process the following data about you:

Information that you provide: oby completingyour membership application and renewal form oby subscribing to our membership services; oby requesting further information, services or content; and oby completing surveys and questionnaires. This includes your title, gender,full name, address and othercommunication contact information, job title, company affiliation, membership of other professional organisations, and payment records.

  • Details of your visits to our website. This includes, but is not limited to:
    • details of the computer or other device that you are using;
    • details of the web browser you are using;
    • details of your language settings;
    • traffic data;
    • location data;
    • weblogs; and
    • other communication data.
  • Information provided by reputable third-party data sources such as our suppliers(print, design etc). If you contact us, we may keep a record of that correspondence, including any information provided or required to resolve your enquiry or issue.2

3. Cookies

You can find more about how cookies are used and opting out of their use at: cookies information.

4. Storage of personal data

We have implemented appropriate security measures to protect information from:

  • loss,
  • misuse,
  • unauthorised access,
  • disclosure,
  • alteration, or
  • destruction

Our security systems include authenticated access to internal databases.We also encrypt and anonymise data wherever it is appropriate to do so. We regularly take back-ups of our data.We regularly review overall web security and audit procedures. In conforming with data protection laws, we endeavour to implement appropriate procedures to protect your personal data and to prevent any unauthorised access or misuse of it. Our servers, on which your personal data is kept, are located in the United Kingdom.Please be aware that the transmission of information via the internet is not completely secure. Wecannot guarantee the security of your data when transmittedv ia the internet between us: any such transmission is at your own risk.

5. Uses made of the information

We use information held about you in the following ways:

  • To ensure that content from our site is presented in the most effective manner for you and for your computer.
  • To provide you withrelevantinformation, products andservices of a typethat you request from us or which we feel may interest you.
  • To carry out the requirements of any contracts entered into between you and us.
  • To allow you to use theinteractive features of our website, when you choose to do so.
  • To notify you about changes to ourservice.We are committed to responsible email sending practices.

We only send email to individuals whose data has been lawfully and fairly obtained. If at any time you do not wish to receive emails from us,please use the unsubscribe functionality contained in all of our communications. Alternatively, please contact us by email at: nneunsubscribe@northernnetworking.co.uk.

6. Disclosure of your information

We disclose your information to the association client that you are affiliated with and no other organisation.

7. Your rights

The data protection legislation gives you a number of rights. These rights include:

  • Right to data erasure.
  • Right to make a “subject access request”, which is a request for a copy of the data whichwe hold about you.
  • Right of correction (or where appropriate erasure) of data which we hold about you where this is inaccurate.
  • Right to data portability.
  • Right to withdraw your future consent to our processing your personal data.
  • Right to contact and make enquiries of our data protection co-ordinator who can be contacted at Email: NNEunsubscribe@northernnetworking.co.uk In writing: Data Protection Co-ordinator, Northern Networking Events Ltd, c/o Northern Networking Events Limited, Scottish Enterprise Technology Park, Nasmyth Building, 2nd Floor, 60 Nasmyth Avenue, East Kilbride, G75 0QR.
  • Right to complain to the Office of the Information Commissioner.

Please be aware that if you exercise one of these rights, that in order to protect your privacy, we may require you to undergo some verification tests to ensure that we are dealing with you. You have the right to be informed of the matters stated in this privacy policy.

There are three legal bases upon which we collect, process and transfer your personal data as described in this privacy policy:

  • Contract -to consider potential or to fulfil actual contracts with you. If you are not able to provide this data, it is possible that we will be unable properly to perform our side of any contract with you.
  • Legitimate Interest -In order to consider potential or to fulfil actual contracts with youand others, we needto collect and process personal data about you.
  • Consent -We may also rely on your consent to use your personal data.

8. Data Retention

We normally hold and process your data for a maximum of the agreed time within your association’s privacy policy. Please request a copy of their privacy policy for further details.In any event we will stop the processing of your data where you ask us to do so by contacting us at NNEunsubscribe@northernnetworking.co.uk or bypost to Data Protection Co-ordinator, Northern Networking Events Ltd, c/o Northern Networking Events Limited, Scottish Enterprise Technology Park, Nasmyth Building, 2nd Floor, 60 NasmythAvenue, East Kilbride G750QR. The only circumstance in which we will not do so are where we have a legitimate interest to continue to process your data.

9. Other Websites

Our website may contain links to other websites of interest. However you should note that we do not have any control over those other website. Therefore, we cannot be responsible for the protection and privacy of any information, which you provide whilst visiting such other websites and such other websites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to those other websites.

10. Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page. Please therefore check this page on a regular basis.

11. Contact

Questions and requests regarding this privacy policy should be addressed to privacypolicyenquiries@northernnetworking.co.uk or by post to Data Protection Co-ordinator, Northern Networking Events Ltd, c/o Northern Networking Events Limited, Scottish Enterprise Technology Park, Nasmyth Building, 2nd Floor, 60 Nasmyth Avenue, East Kilbride G75 0QR.