BIGSPD have a selection of advertising and exhibition opportunities.

Click here to download the brochure

Click here to apply

Exhibition Space

Exhibition spaces are located in the Buckingham Foyer on the ground floor.

The exhibition spaces are 2m x 2m or 2m x 1m and are priced at £2, 500.00 plus VAT or £2,000.00 plus VAT respectively.

There are also large stands available at 3m x 2m priced at £2,900.00 plus VAT.

All exhibition packages include:

  • Access to 350+ conference delegates
  • Your logo will be included on all printed material
  • An option to provide a delegate bag insert
  • Opportunity to meet with a member of the BIGSPD Executive Committee

Please see the floor plan on page 4 for stand locations.

Please note that exhibition spaces are available on a first come, first served basis.

Exhibition Furniture

Tables and chairs and power sockets can be ordered free of charge for the duration of the meeting. Please indicate your requirements on the booking form.  Please note that these tables are not heavy duty and cannot therefore support heavy or large objects.

Poster boards (1.8m high by 0.9m wide) are available at a cost of £50.00 for the duration of the meeting.  Please indicate your requirements on the booking form.

Payment Terms

A non-refundable deposit of £500 must be submitted along with the completed form to secure your booking. Bookings made without payment or invoice details will not be considered complete.

Final Payment must be received by Monday 3rd February 2020. An invoice will be sent for the full balance upon booking.

Payment can be made by cheque, credit cards or BACS transfer. All payments by BACS transfer must be accompanied by a remittance advice notice sent by e-mail to bigspd@northernnetworking.co.uk

Please note AMEX credit cards cannot be accepted.

Cancellation Terms

Cancellation of Registration by Exhibitor – It is a condition of this booking that notification of cancellations and requests for refund should be made in writing to Northern Networking Events Ltd. For cancellations received before 3rd February 2020, 70% of the total remittance (not including £500 non-refundable deposit) will be refunded. Cancellations received on or after 3rd February 2020 Fees will not be refunded.

Cancellation of Conference/Alteration to Conference – It is a condition of this booking that Northern Networking Events Ltd and/or its Agents have the right for any reason beyond their control to alter or cancel, without prior notices, the Conference or any of the arrangements, timetables, plans or other items relating directly or indirectly to the Conference and that Northern Networking Events Ltd and/or its Agents shall not, subject as aforementioned, be liable for any loss, damage, expenditure or any inconvenience caused as a result of such alteration or cancellation and in the event of cancellation of the Conference the pre-paid delegate registration fees will be returned in full and Northern Networking Events Ltd and/or its Agents shall not be liable for any loss, damage, expenditure or inconvenience caused as a result of such cancellation.

Stand Approval

Any exhibitor wishing to bring a self-build stand for this Conference should provide drawings in advance for approval by the BIGSPD Administration office. Please note all self-build stands are also subject to approval by the venue prior to the event. Should any stand be found to be breaching Health and Safety regulations on the day the exhibitor will be asked to amend the issue prior to the exhibition opening.

Internet/Wifi

WiFi is available in the exhibition area and accommodation for delegates and advertisers.

Advertising/ Exhibitors Recognition

All advertisers and exhibitors will be acknowledged in the Online Abstract/Programme Book and in the Programme at a Glance with a logo where appropriate.

Delivery of Equipment and Access to Park Inn, Northampton

Deliveries for the exhibition must be communicated in advance. You will be advised of the correct delivery address/details that are to be included on the address label and storage arrangements, if needed, subject to availability. All reasonable endeavours for the safekeeping of these items will be taken however, they remain at your own risk and the Park Inn Northampton and BIGSPD will not be held responsible in the event of any loss or damage.

Exhibition Protocol

Exhibitors Public and Employers Liability

In accordance with Park Inn, Northampton’s Terms and Conditions all exhibitors must carry both employers and public liability to cover their activities whilst onsite. It is requested that public liability to be a minimum limit of indemnity of £5,000,000 and employer’s liability insurance to be a minimum limit of indemnity of £10,000,000.

Electrical Safety and Portable Appliance Testing

It is vital to ensure that electrical equipment brought onto site by all exhibitors has been thoroughly inspected to ensure that it is properly earthed, fused and cannot become a risk. Any equipment not PAT tested may be removed. Please note laptops, PCs and plasma TV’s are not required to be PAT tested but will be visually checked. Power leads for PCs etc. will need to be tested.

Please note there are limits on the amount of power that can be drawn from one socket, and adding too many pieces of equipment onto one socket could cause an overload of the system. A visual check will be done on the day to ensure the limits are adhered to, please ensure you request the correct amount of sockets for the amount of equipment being used.

Important Dates Summary

3rd February 2020                   Sample of your flyer to be sent to BIGSPD Administrative Office by email (if applicable)

3rd February 2020                      400 flyers to be received by the BIGSPD Administrative Office, (please ensure you allow time for delivery)

3rd February 2020                       All deliveries for your stand should be made to the Park Inn, Northampton

24th March 2020                              All stands should be fully built between 08.00 – 12.00

24th March 2020                              Registration for the main conference opens Poster and Exhibition Lunch

26th March 2020                              Exhibition breakdown 

All stands must be dismantled and packed between 15.00-17.00