2023 Advertising and Exhibition

Copy of Registration and calls for abstracts

Exhibition Space
Exhibition spaces are located in the Megalithic Foyer on the upper floor.  

The exhibition spaces are 3m x 2m or 2m x 1m

All exhibition packages include:
·         Exhibition stand in exhibition area
·         Access to all conference delegates during breaks and lunch
·         An option to provide a delegate bag insert
·         2 x complimentary exhibitor passes
·         2 x complimentary dinner tickets on Tuesday 13th June 2023
·         Opportunity to meet with a member of the BIGSPD Executive Committee
·         Conference delegate list
Please see the floor plan on page 4 for stand locations.
Please note that exhibition spaces are available on a first come, first served basis.

Exhibition Furniture
Tables and chairs and power sockets can be ordered free of charge for the duration of the meeting. Please indicate your requirements on the booking form.  Please note that these tables are not heavy duty and cannot therefore support heavy or large objects.
Poster boards (1.8m high by 0.9m wide) are available at a cost of £50.00 for the duration of the meeting.  Subject to availability. Please indicate your requirements on the booking form.

Payment Terms
A non-refundable deposit of £500 must be submitted along with the completed form to secure your booking. Bookings made without payment or invoice details will not be considered complete.
Final Payment must be received by Monday 3rd April 2023. An invoice will be sent for the full balance upon booking.
Payment can be made by credit card or BACS transfer. All payments by BACS transfer must be accompanied by a remittance advice notice sent by e-mail to bigspd@northernnetworking.co.uk
Please note AMEX credit cards cannot be accepted.
Cancellation Terms
Cancellation of Registration by Exhibitor – It is a condition of this booking that notification of cancellations and requests for refund should be made in writing to Northern Networking Events Ltd. For cancellations received before 3rd April 2023, 70% of the total remittance (not including £500 non-refundable deposit) will be refunded. Cancellations received on or after 3rd April 2023, fees will not be refunded.
Cancellation of Conference/Alteration to Conference – It is a condition of this booking that Northern Networking Events Ltd and/or its Agents have the right for any reason beyond their control to alter or cancel, without prior notices, the Conference or any of the arrangements, timetables, plans or other items relating directly or indirectly to the Conference and that Northern Networking Events Ltd and/or its Agents shall not, subject as aforementioned, be liable for any loss, damage, expenditure or any inconvenience caused as a result of such alteration or cancellation and in the event of cancellation of the Conference the pre-paid delegate registration fees will be returned in full and Northern Networking Events Ltd and/or its Agents shall not be liable for any loss, damage, expenditure or inconvenience caused as a result of such cancellation.
Stand Approval
Any exhibitor wishing to bring a self-build stand for this Conference should provide drawings in advance for approval by the BIGSPD Administration office. Please note all self-build stands are also subject to approval by the venue prior to the event. Should any stand be found to be breaching Health and Safety regulations on the day the exhibitor will be asked to amend the issue prior to the exhibition opening.
WiFi is available in the exhibition area and accommodation for delegates and advertisers.
Advertising/ Exhibitors Recognition
All advertisers and exhibitors will be acknowledged in the Online Abstract/Programme Book and in the Programme at a glance with a logo where appropriate.
Delivery of Equipment and Access to Radisson Blu, Glasgow
Deliveries for the exhibition must be communicated in advance. You will be advised of the correct delivery address/details that are to be included on the address label and storage arrangements, if needed, subject to availability. All reasonable endeavours for the safekeeping of these items will be taken however, they remain at your own risk and the Radisson Blu, Glasgow and BIGSPD will not be held responsible in the event of any loss or damage.
Exhibition Protocol for Radisson Blu, Glasgow
Exhibitors Public and Employers Liability
In accordance with Radisson Blu Glasgow’s terms and Conditions all exhibitors must carry both employers and public liability to cover their activities whilst onsite. It is requested that public liability to be a minimum limit of indemnity of £5,000,000 and employer’s liability insurance to be a minimum limit of indemnity of £10,000,000.
Electrical Safety and Portable Appliance Testing
It is vital to ensure that electrical equipment brought onto site by all exhibitors has been thoroughly inspected to ensure that it is properly earthed, fused, and cannot become a risk. Any equipment not PAT tested may be removed. Please note laptops, PCs and plasma TVs are not required to be PAT tested but will be visually checked. Power leads for PCs etc. will need to be tested.
Please note there are limits on the amount of power that can be drawn from one socket and adding too many pieces of equipment onto one socket could cause an overload of the system. A visual check will be done on the day to ensure the limits are adhered to; please ensure you request the correct number of sockets for the amount of equipment being used.
Exhibitors – Important Dates Summary
Monday 29th May 2023                      All flyers for the delegate bag must be received by the BIGSPD admin office by 29th May 2023. Please send to: Northern Networking Events, Scottish Enterprise Technology Park, Nasmyth Building, 2nd Floor, 60 Nasmyth Avenue, East Kilbride, Glasgow G75 0QR
Monday 12th June 2023                     All equipment deliveries must be sent to: Radisson Blu, 301 Argyle Street, Glasgow, G2 8DL.  Please ensure contact name, organisation name and BIGSPD Conference 2023 are clearly marked on the package. 
Tuesday 13th June 2023                     All stands should be fully built between 08.00 – 12.00

Tuesday 13th June 2023                     Registration for the main conference opens 13.00
Poster and Exhibition Lunch
Thursday 15th June 2023                    Exhibition breakdown – Thursday after lunch and be finished by 17.00. All items must be collected from the hotel by Friday 16th June 2022 by 12 noon.
Floor Plan
Radisson Blu
301 Argyle Street, Glasgow, G2 8DL